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Here you will find all the necessary rental information.
All forms can be sent via email to: jacob@filmgearchicago.com
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Step 1: Contract
To open an account or confirm an order, please complete our rental agreement. It is important that your production company info matches the production company listed on your insurance policy. The person signing the rental agreement must be authorized to sign on behalf of the production company. Please read the rental agreement below.
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Step 2: Deposit
Before releasing the equipment, we require may a deposit. This amount will be held on your credit card as an authorization-only transaction.
CREDIT CARD AUTHORIZATION FORM
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Step 3: Insurance
We require that you have an insurance policy in place covering our equipment and Filmgear, for the duration of the rental. Please provide us proof of this coverage, naming Filmgear Inc as “Certificate holder, Loss Payee and Additionally Insured” on a certificate of insurance.
See this sample CERTIFICATE OF INSURANCE for reference.
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Here is our company information for the certificate:
Filmgear, Inc.
333 N. WESTERN AVE.
CHICAGO, IL 60612
Phone: 312-850-4900
Email: jacob@filmgearchicago.com
Three types of coverage are required:
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General Liability
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Auto Coverage (non-owned & hired) for all rented vehicles
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Equipment property damage that covers the replacement value of rented equipment
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Step 4: Payment
Payment due at time of rental. Payment terms are available for established customers. A charge of 1.25% per month will be applied after 30 days past due. All accounts over 60 days past due are COD. Some rentals may require payment in advance and a deposit. AHC or credit card are the preferred method of payment, a payment link will be attached to your invoice.
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If paying by check, please remit payments to:
Filmgear, Inc.
333 N. WESTERN AVE.
CHICAGO, IL 60612
Important Information
Deliveries
We are happy and willing to make both deliveries and pickups of rented gear at an additional
cost. The cost for this is determined by the distance from our facility and time of pick up and delivery. Feel free to give us
an address and we can add it to the quote.
Rental Period
Minimum rental period is one day. Special rates are available for one week or longer rentals.
Cancellations
FILMGEAR, INC. requires 24-hour notice of all cancellations. A one-day rental rate shall be charged for lack of advance notice.
Damaged Equipment
In the event that any part of the equipment is destroyed, damaged, lost or stolen during the rental period, the LESSEE shall continue to pay rent until the equipment is replaced or repaired. The LESSEE will be given the opportunity, and is encouraged, to inspect and test the equipment prior to its rental. Thereafter, the LESSEE assumes full responsibility for all items rented until returned. Returning the equipment does not waive possible charges for abnormal maintenance, cleaning and/or repair. At no time will rental prices accrue toward the purchase of any rental equipment.
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Spare Bulbs and Per Use Expendables
Spare bulbs and expendables are provided with certain rentals. No charge is assessed if the burned out bulb or the unopened packaged expendables are returned with the rental. LESSEE shall be charged for any bulb or expendable that is broken or in any way impaired as a result of LESSEE’S negligence.
Vehicles
1. Only Filmgear approved personal will be allowed to drive any truck/vehicle.
2. Rental price of truck/vehicle does not include driver's wages.
3. LESSEE is responsible for both driver and truck/vehicle from portal to portal.
4. LESSEE is responsible for mileage, tolls, permits, parking fees, and any violations.
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Generators
1. Only Filmgear approved personal will be allowed to drive/operate generators.
2. Rental price of the generator does not include the driver/operator wages.
3. LESSEE is responsible for generator fuel, mileage, tolls, permits, parking fees, and any violations.
4. It's the sole responsibility of the LESSEE to insure that all generators and electrical distribution systems are grounded and run in accordance with the current National Electrical Code and any regional codes that may apply.
5. Generators must be shut down and not running when being refueled.
6. Generators are not to be used with any lightning producing devices without prior approval from Filmgear.